Pakistan
SENIOR OFFICER
Industry:
Education & Training
Career level:
Mid-level
Employment type:
Full time
Job location:
sindh, Karachi
Salary offered
Negotiable
Requirements
Education:
Bachelor's Degree
Experience:
0-2 years
Languages:
English, Urdu
Driving license:
No
Job role
The incumbent will be involved in all aspects of the Office of Student Life. He/ She would be
responsible to look after all areas of the Finance including Accounts Receivable, Accounts Payable,
Purchasing, Budget and General Accounting as well as overall administration. The incumbent will also
be responsible for processing students’ Meta-Curricular Transcripts and coordinate major events with
the Student Life team and other departments.
DUTIES AND RESPONSIBILITIES
Financial Assistant:
Take lead in the departmental budget, financial analysis and reporting, coordination and audit.
Maintain and monitor all financial records of the student-clubs events, reporting and audit.
Keep record of accounts and reconciliation of financial transactions (cash inflow, outflow)
Maintain record for all receipts and bills; office supplies’ inventory log and reporting;
Ensure transparent process in all matters of financial management, income and payments;
Ensure timely and accurate monthly closure of accounts, and submit reports to the Manager;
Assist in selection and negotiation with [approved] local service providers;
Prepare contract and follow up with the vendors for compliance on the terms and conditions;
Constant liaison with the finance department for budget and financial management
Review and process reimbursements of payments;
Maintain log for requisitions from Student Life
Administrative Assistance:
Coordinating with operations department for regular departmental tasks;
Coordination with suppliers and all event logistics (for example venue, catering, travel);
Conduct a Meta-curricular Transcript awareness and training sessions for students
Conducting training for student-club leaders on financial recording and reporting.
Meta-curricular Transcript Online Portal Management and verification
Assist in planning and organizing student-club events and Student Life mega-events.
Assist students with general event management and administration
Provide support in the planning and administration of University conferences;
Coordination with students as well as respective departments for smooth execution of events;
Assisting with event logistics and merchandising;
Record all incoming and out-going letters and documents;
General event administration for both internal and external clients
Other duties as assigned.
REQUIRED JOB SPECIFICATIONS
Required
Qualification Minimum bachelors required from any reputable organization
Required
Experience Minimum 1-2 years of work experience preferably in an educational institution
REQUIRED JOB COMPETENCIES (Technical and Soft Skills)
S# Competency Criticality (High / Low / Medium)
1. Organizational skills Medium
2. Administrative skills High
3. Communication skills Medium
4. Problem Solving skills High
5. Financial Reporting High
6. Empathy and Care High
7. Service-Oriented Mindset High
8. Analytical Skills High
Benefits
Meals
Company background
About Habib University
Habib University is a private university located in Karachi, Pakistan. It was established in 2014 by the Habib University Foundation supported by the House of Habib and offers interdisciplinary education in science, engineering, arts, humanities and social sciences.
